Republic of the Philippines
DEPARTMENT OF THE INTERIOR & LOCAL GOVERNMENT
F.S. Pajares Avenue, San Jose District, Pagadian City
Tellefax No. (062) 925-0252
INVITATION TO BID
The DEPARTMENT OF THE INTERIOR & LOCAL GOVERNMENT, Regional Office No. IX, Pagadian City, through its Bids and Awards Committee (BAC) invites suppliers/distributors to bid for the hereunder project:
Name of Project : Procurement of Food, Venue & Accommodation
Title: Conduct of Regional Dialogue on Open Government and Participatory
Governance (Region IX , X and BASULTA)
End-User: LGCDD
Location : Zamboanga City
Brief Description:
ACCOMMODATION: (Room Requirements)
- 5 Rooms for Twin Sharing for 4 nights & 5 days
- 50 rooms for twin sharing for 3 nights & 4 days
- 18 rooms for single occupancy for 2 nights & 2 days
- 17 rooms for quadruple sharing for 2 nights & 3 days
MEALS:
Day 1: February 19, 2018
Lunch & PM Snack – 35 pax
Dinner and Accommodation – 120 pax
Day 2: February 20, 2018
3 Meals & 2 snacks with Accommodation – 195 pax
3 Meals & 2 snacks – 60 pax
Day 3: February 21, 2018
Breakfast & AM Snacks – 250 pax
Lunch – 310 pax
3 Meals & 2 snacks with Accommodation – 120 pax
Day 4: February 22, 2018
Breakfast – 120 pax
2 Meals & 2 snacks – 50 pax
3 Meals & 2 snacks with Accommodation – 10 pax
Day 5: February 23, 2018
Breakfast -10 pax
Requirements/Amenities:
Day 1- Plenary Hall for 120 pax
Ballroom Set up (Round tables)
Hall that can setup 15 Posters/Panels Boards and can conduct gallery walk
Day 2- Plenary Hall for 250 pax
Breakout session Hall good for 80pax per room
Breakout room:
1.) Round table
2.) Sound System, 2 wired/wireless microphones
3.) Wyteboard Markers
4.) LCD Projectors
Day 3- Breakout Room good for 150 pax
Plenary Hall should have:
1.) Ballroom setup (round tables)
2.) Sound system
3.) 6 wireless microphones
4.) 2 widescreen
5.) 2 LCD Projectors
Approved Budget
For the Contract : 1,148,500.00
Contract duration : 5 days
All particulars relative to the Eligibility Statement and Screening, Bid Security, Performance Security, Pre-Bidding Conference(s), Evaluation of Bids, Post Qualification and Awards of Contract shall be governed by the pertinent provisions of RA 9184 and Its Implementing Rules and Regulations (IRR).
The complete Schedule of Activities is listed below as follows:
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ACTIVITIES SCHEDULE |
1. Issuance of Bid Documents January 15, 2017
2. Pre-bid Conference January 24, 2018, 2:00pm
3. Submission of Eligibility February 5, 2018, 8:00am to 2:30pm
Requirements & Bid Quotation Note: Late Bid will not be Accepted
3. Opening of Bids February 5, 2018, 3:00 pm
4. Bid Evaluation February 5, 2018
5. Post Qualification February 10, 2017
6. Award of Contract Not later than 30 days from Post Qualification
Bid documents shall be available to eligible bidders upon payment of a non – refundable amount of Php 1,000.00 to the Department of the Interior and Local Government Regional Office 9 Cashier, thru the BAC Secretariat.
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS), www.PhilGEPS.gov.ph
The Department of Interior and Local Government (DILG)reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders. The Invitation to Bid is not an integral part of the bidding document.
DILG Regional Office No. 9 assumes no responsibility whatsoever to compensate or indemnify bidders or any expenses to be incurred in the preparation of the bid.
Approved:
(SGD)GINAGENE S. VAÑO UY
Chairperson, BAC
Chief, LGMED